Home - Best Association Management Inc.

Welcome to Best Association Management, Inc.

What makes us different, what makes us better!

Best Management will strive to give personal attention to every matter of importance in your development. We pride ourselves on being personally involved in your community’s success. We also want to ensure you that we in no way make a profit on any of the work contracted for your site. Our management fee and actual office expenditures are it, no hidden costs. We will always work diligently to obtain the best services for the best value. Honest and ethical service are our number one asset. We will work closely with the Board of Directors to increase the owners trust in the Board and their overall satisfaction with living in your community, thus making it a pleasure for all residents to live here, including the Board. Listed below is an overview of activities which Best Management will work with the Board and committees and thus oversee.

Customer Service

❖ Listening carefully

❖ All the benefits of an on-site manager, without the huge salary

❖ Personally taking calls from residents, leaving the Board free to enjoy living in the community

❖ Personally work with residents to review their issues and hear their concerns and ideas

❖ Working to get residents to volunteer for committees or to become more involved

❖ Improving rapport with residents to increase their confidence and trust in the Board of Directors and the Management Company

Financial

❖ Collecting monthly maintenance fees, maintaining unit owner records

❖ Initiating reminder correspondence and collection efforts

❖ Preparing financial reports and working with the Board to draft the annual budget

❖ Managing funds, including preparing and signing checks for invoices

❖ Assisting in investigating and contracting for the best association insurance policies

❖ Assisting accountant in preparing accurate tax returns

❖ Aggressively seeking ways to save the association money

❖ Investigating methods of easing collection efforts, for example: coupon books, automatic withdrawals and online payments

Administrative

❖ Following Declaration and By-laws as interpreted by legal counsel specializing in condominium law

❖ Enforcing Rules and Regulations as formulated/directed by Board of Directors

❖ Receiving unit owner work requests, requests for additions or changes to units, receiving complaints and taking steps to resolve problems and/or approving requests

❖ Obtaining legal advice for key association decisions/actions

❖ Assisting in preparing and maintaining Association correspondence and records as directed

❖ Attending all Board meetings virtually in order to be fully informed

❖ Preparing agendas for all meetings

❖ Writing minutes for all meetings

Building and Property Maintenance

❖ Assisting with the establishment of specifications and insuring specifications are being followed by contractors for: • Building maintenance including decks, siding, fencing, painting, roofing & gutters. • Landscaping maintenance including snow removal, grass mowing, shrubs, hardwood and evergreen trees, mulching, stones, leaf removal and lighting.

❖ Helping identify maintenance projects and determining the priority and availability of funds for each project

❖ Keeping a record of the repair and/or maintenance work that has been performed on each unit

❖ Researching and determining the most cost effective and long-term solutions for projects

❖ Identifying, assisting with selection, contracting and following up with contractors for each and every project as the Board advises

❖ Working with subcontractors to review their quality of work

❖ Providing detailed reports on all projects as requested

❖ Seeking ways for subcontractors to work more efficiently

❖ Organizing work requests to present to the Board in an efficient manner

Best Management wants to see your community succeed and we will do all we can to make that happen. Personal involvement is the absolute best way to manage a community and that is what we are all about. By hiring Best Management, you are taking a giant step toward resolving your community’s ongoing issues. Give us a try. You’ll be so glad you did.